Why Virtual Offices Are The Ultimate Solution For Non-Profits And Charity Organizations?
According to NCCS (National Center for Charitable Statistics) there are more than 1.5 million non-profit and the charity-based organizations in the United States. That is a number of people are working harder for less money than they could earn in the private sector, just for trying to create some positive change in the world and help others who are in need.
This also means that there are around one million organizations out there in the United States who are renting the office spaces, paying for the telecommunication support systems and the internet services, and even paying the Cleaner to clean their offices, all when they really do not need to do so. Undoubtedly, the concept of the traditional office is an antiquated one. Much of the work of even reasonably traditional non-profits can be adroit just as easily when nonprofit professionals are working from their home, meeting at a central location, or along with working in the field. As the matter of fact, a virtual office may offer a non-profit or the charity organization enough advantages so that they can spend more time working in the field with the clients and by not so much time working in field with clients and less time at their desk working through the details of infrastructure and intake. Therefore, let us look at some of the ways a non-profit organization might utilize the features of a virtual office and then go for examining a rough timeline that bespeaks how a non-profit might be able to pull the plug on their conventional office model.
Answering the Phone calls:
This one seems to be easy right? Specially, for the client- based nonprofits, simple and easily answering the phone is an essential function of the intake. For less conventional non-profit organizations, this charge is generally doled out to secretaries, volunteers, or the intermittent intern. In fact answering is often a thankless charge, also ,it is one of that may be easily transferred to a virtual assistant who can politely greet the callers, pen down the details and other contact info or transfer the caller directly to the person they want to speak with.
Until and unless the non-profit organization of yours is a direct service-to-client model, where clients must come to a brick-and-mortar location to receive the services that they want to, a virtual office space may serve your needs to the finest.
Now, the question is – Why make clients go through the fuss of lining up the transportation and coming to your office when you can secure the vehicles to come to them? Therefore, if you require to meet the officials from a foundation or a corporation that wishes to help further your needs, then look further than a virtual meeting room. Alternatively, despite of wasting your hard-earned dollars on the space you are not at all using, a virtual office meeting room enables your nonprofit to only pay for the real estate when you are using it.
Now, here is a rough timeline on how to ditch the traditional or the conventional office and move to a virtual model instead.
- Involve your employees while planning. Remember, not all employees have the means or tech to work virtually and not all employees have the desire to move to a non- conventional work style. Involve your employees and the clients to see if a virtual model will work for your organization.
- Analyse the books. So, here go for assessing how much money the organization can retain by moving to a virtual model. Also possible that not only the board of directors want to know these statistics, but it may come in handy approach when comes to the foundations in terms of funds to pay for your shift to the virtual model.
- Do Plan a “Home Day”. This involves, just giving your employees one day a week for a month to work from home, a coffee shop they like or other virtual location will quickly exhibit both its merits and the challenges of working virtually.
- Also plan a “Home week”. This is an important and the same experiment as a home day but the longer timeline will help assessing you the attitudes and operational mechanics which is involved in moving to a virtual workspace.
- Plan the office exit. It will take quite a bit of time to lease or sell your nonprofit’s office space, shift from office-based equipment to a virtual model, and engage the technology support you’ll need to operate virtually.
- Lastly plan the office exit. it will take quite a bit of time to lease or even sell your office space, shift from office-based apparatus to a virtual space and don’t forget to engage the technology support that you will require when operating virtually
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